In this article, I’m going to show you how to build an email list in Google Sheets in just a few simple steps. Follow along as we dive into the process:
Creating an Email List in Google Sheets
To get started, follow these steps:
1. Add Column Headers
Every email list should include the following column headers:
- Name:
- Email Address:
Feel free to add additional headers such as phone number, location, company, etc. If you plan on exporting the email list to a marketing platform, make sure to check the required column header names and use them in your spreadsheet to ensure proper data import.
Set row 1 as the row containing the column labels. In our example, we’ll set column A for name, column B for email address, and column C for phone number.
2. Populate Rows with Information
After setting up the column headers, it’s time to fill in the rows with information. Here are several ways to do it:
Import Data from External Platforms with Google Add-ons
Integrate platforms you use with Google Sheets using add-ons to import data from those platforms.
To access add-ons, click on Extensions, then select Add-ons, and choose Get Add-ons.
The Google Workspace Marketplace will load, where you can search for add-ons to import data from the platforms you use into Google Sheets.
We have tutorials for each platform, such as Salesforce and Zendesk. Find them on the Lido blog!
Import Data from External Platforms with Lido
An even easier option is to use our product, Lido, to import data from multiple platforms into your Lido spreadsheet with just a few clicks.
Collect Data via Google Forms
Google Forms can be used to collect user information. To get started, click on Tools, then select Create a new form.
A new tab will load, taking you to Google Forms. You’ll then need to build the form to match the layout of the spreadsheet you have open. The resulting Google Form will be connected to the spreadsheet you have open.
Whenever someone fills out the form, the information will be stored in a new row of the Google Sheet. You can check out our tutorial for more details.
Good Old Manual Data Entry
Of course, you can simply enter the information manually into the spreadsheet.
3. Export Your Email List as a CSV File
Click on File, then select Download. A dropdown will appear, showing file options for exporting the email list. Choose Comma-separated values (.csv).
The file will be automatically downloaded to your computer.
And there you have it – a file of your email list! It’s generally best to export your email list as a .csv file since that’s the file type most marketing platforms want you to use when importing an email list.
If you enjoyed this article, be sure to check out some of our other popular articles:
- Extracting the Domain Name from an Email Address in Google Sheets
- Creating a Google Sheets Contact List Template
- How to Send Email from Google Sheets
For more information on Google Sheets and other interesting tips, don’t forget to visit Crawlan.com.
