10 Google Docs Sign-up Sheet Templates and How to Create One

If you’re looking to create a sign-up sheet in Google Docs, you’ll need to gather information using an embedded table. Below, I’ll show you how to do this, and I’ve compiled several existing sign-up sheet templates that are ready to use, so you can customize them for your specific event. I’ve also included a guide on how to create a sign-up sheet from scratch.

If you’re a regular reader of Spreadsheet Point, you know that we love Google Sheets for things like attendance tracking, budgeting, and event organization. However, there is great value in using Google Docs for sign-up sheets. The main value is formatting. With that in mind, here are the best sign-up sheet templates currently available:

Business Sign-up Sheet Templates

1. Appointment Sign-up Sheet

If you’re an assistant, you know how challenging it is to keep track of people who want to meet your boss. This appointment sign-up sheet template with time slots allows you to organize their contact information and allotted schedule while avoiding missed or double bookings. Access the template

2. Conference Sign-up Sheet

Businesses often deal with confidential and sensitive information, so it’s important to carefully select the details to share based on the participants during a business meeting. You can use this template to know who will be attending your future conferences. It also allows you to prepare enough seats, food, or giveaways based on the number of sign-ups. Access the template

3. Team Training Sign-up Sheet

Employee skills can rust over time, highlighting the importance of annual training (at least). With this template, you can collect details of employee teams in your company. For example, you can get their basic information, dietary restrictions, special needs, etc. Access the template

Education-related Sign-up Sheet Templates

1. Intramural Sports Sign-up Sheet

You can use this template to gather interested participants in various sports and activities during an intramural event. Here, sign-ups can record their name, phone number, gender, preferred sports to play, availability for training, etc. Once filled, you can also check the number of participants per sport to see if there are enough members to play. Access the template

2. Course Registration Sign-up Sheet

If you’re a teacher, it’s necessary to collect your students’ contact information (like their phone number) on a class sign-up sheet. This way, you can ensure that everyone receives all important class notifications. Use this template to record their contact information. Other fields in the template include registration type, special needs, and signature. Access the template

3. Club Sign-up Sheet

Clubs can use this template to gather information from interested individuals. In addition to basic contact fields, we’ve added categories such as applicant skills, availability, payment status, etc. By having such specific details, you can ensure an optimal experience for members. Access the template

Event-related Sign-up Sheet Templates

1. Volunteer Sign-up Sheet

If you’re organizing a volunteer event, this sign-up sheet template is perfect. You can ensure you have enough people to help your cause and also use this template to know the skills of interested volunteers. In turn, you can assign them appropriate tasks they can efficiently accomplish. Access the template

2. Potluck Sign-up Sheet

Planning a potluck with your loved ones? Use this template to keep track of the dishes guests are bringing to share. This way, you can avoid duplicate dishes and ensure a variety of food, as well as ensure you have enough food for the entire party. Access the template

3. General Event Sign-up Sheet

If you haven’t found a template that matches your event yet, you can use this one. Here, we’ve made the categories more general and applicable to almost any type of event you can imagine. Access the template

4. Donation Collection Sheet

Use this template if you’re working with charities, foundations, and similar organizations. This way, you can simplify the registration of donor information, such as their names and contact details. You can also refer to this sheet to tally the total amount of money or goods received during a donation drive. Access the template

How to Create a Sign-up Sheet in Google Docs

If you haven’t found a template that suits your needs in our above list, you can still choose to start from scratch and create your own sign-up sheet. This will allow you to include the specific categories you need and enable better customization.

On Mobile Devices

Note: The following steps apply to all mobile devices that can install the Google Docs mobile app. You can use them on Android, iPhone, and iPad.

Step 1: Create your document

1. Launch the Google Docs app on your mobile device.
2. Tap the plus (+) button at the bottom left of the screen.
3. Select “New document” from the options.

Step 2: Insert a table

1. Inside your document, tap where you want your table to be.
2. Locate the “Add” button (represented by a plus + sign) among the options at the top right of the screen.
3. Select “Table”.
4. Choose the desired number of columns and rows. (Make sure you have as many columns as there are categories to include.)
5. Tap “Insert table”.

Step 3: Add your categories (column headers)

1. Tap on a cell in the first row and enter a category.
2. Repeat step 1 for the other cells in the first row.

Step 4: Customize your sign-up sheet
Keep in mind that it’s up to you to design and format your sign-up sheet. I’ll show you how to make your column headers distinct from the cell entries. We’ll also add a few details, like the title, which will make your sign-up sheet more complete.

Add a title to the sign-up sheet

1. Tap the first row (top part) of your document.
2. Tap the “Format” button represented by a capital letter “A” with lines on each side on the top toolbar.
3. Under “Text”, select “Heading”.
4. Tap the first row of your document again, then enter the title of your sign-up sheet.

Customize column headers

1. Tap the first cell of your table, then drag the selector across all other column headers.
2. Tap the “Bold” button (represented by a capital letter “B”) on the bottom toolbar, while the column headers are still selected.
3. While the column headers are still selected, tap the “Format” button on the top toolbar.
4. For Android devices, you can further format your text in the “Text” and “Paragraph” menus.

On Computers

Note: On a computer, Google Docs is accessible only through a web browser. Regardless of your browser, the following steps apply to both Windows and Mac users.

Step 1: Create a new document

1. Go to https://docs.google.com/ in your web browser.
2. Under “Start a new document”, click on “Blank”.

Step 2: Add a table

1. In the menu bar, click on “Insert” > “Table”.
2. Select the desired number of rows and columns.

Step 3: Insert your column headers

1. Click on the first cell of your table, then enter a category.
2. Repeat step 1 for the other cells in the first row.

Step 4: Customize your sign-up sheet
Note that the following processes are optional. However, performing them will make your sign-up sheet more aesthetically pleasing.

Insert a title to the sign-up sheet

1. Click on the first row of your document, then type the title of the sign-up sheet.
2. Select the title once you’re done.
3. In the toolbar, click on the “Styles” option (usually represented by “Normal text”).

Edit column headers

1. Select the first row of your table.
2. On your keyboard, press “Ctrl” + “B” (or “Cmd” + “B” for Mac) to make your column headers bold.
3. Alternatively, click on the “Bold” button on the toolbar (represented by a capital letter “B”).
4. Click on the “More” button (represented by three vertical dots) on the toolbar.
5. Click on the “Cell background color” button (second icon from the left).
6. Choose your preferred color.

And there you have it! You now have your own customized sign-up sheet in Google Docs.

What are the advantages of using sign-up sheet templates?

Whether it’s using a survey tool like Google Forms (which connects directly to Google Sheets) or Google Docs (which offers more formatting options), there are several advantages to using a sign-up sheet template.

Organization

Sign-up sheets greatly help in organizing the information you have gathered. They consist of columns and rows where people can enter their details. This allows you to place categories at the top (name, contacts, etc.), making it easier to read.

They can also streamline the process of collecting information by adding standardized fields that people must fill. This also saves time and reduces errors.

Communication

You can also modify your templates to add details that sign-ups need to know. For example, you can indicate the event title, date, location, contact person, etc. at the top of the sheet.

Planning

Many sign-up sheet templates include numbers on the side. This allows you to know the total number of people who have signed up, which can be helpful for planning. For example, this information helps you estimate the number of seats to prepare for an upcoming conference.

If you’re using Google Forms for sign-ups, you can create a pie chart in Google Sheets based on the responses. This is a quick and visual way to visualize guests’ preferences.

Frequently Asked Questions

Why do businesses need a sign-up sheet template?

Businesses should use sign-up sheets as a way to grow their customer base. For example, they can use it to obtain a list of potential customers who want to subscribe to their newsletter. Other applications include appointment scheduling, conference registration, and team training sign-ups.

When do businesses need sign-up sheet templates?

Businesses typically need sign-up sheets when organizing events, programs, or services that require attendance tracking. Some businesses, such as fitness centers and tutoring schools, may also need sign-up sheets to track the presence of their clients and students.

In conclusion, sign-up sheets allow for the organized and efficient collection of information. From business appointments to shared meals, feel free to get a copy of the sign-up sheet templates in Google Docs that we discussed above! For more templates you can use for personal and professional purposes, visit our page on Crawlan.com today and enjoy a 50% discount on all templates with the code “SSP”.