Are you tired of manually organizing and manipulating large sets of data in Google Sheets? Look no further! In this article, we will explore the powerful feature of automatically sorting your data, allowing you to quickly find and display the information you need in a structured manner.
Sorting Your Data Using Built-in Features
Google Sheets offers built-in features that make it easy to sort your data with just a few clicks. Let’s take a closer look at how you can use these features.
Using Cell Actions:
- Select the range of data you want to sort.
- Right-click and choose “More cell actions” > “Sort range.”
You can also access this feature by selecting the “Data” option in the top menu bar and choosing “Sort range.” Two quick options will be presented to sort the data from A to Z or from Z to A. Click on “Advanced sort range” for more possibilities.
- Choose the column you want to sort or add another column and select either A-Z or Z-A.
- Select “Sort,” and your data will be sorted in the table according to your parameters.
Automatically Sorting Using the SORT Function
If you’re working with large data sets, the SORT function is a powerful and flexible way to organize your data. This function can be used to sort a single column or multiple columns.
Example
Let’s say we have a dataset displaying three pairs of shoes with different sizes. We want to organize this data to display the shoes and their sizes in ascending order (A-Z).
- Open your existing dataset or create a new one.
- Select an empty cell next to your dataset, making sure to leave enough space for the new data.
- Enter the SORT function:
=SORT(RANGE, First column, is_ascending)
=SORT(RANGE, First column, is_ascending, Second column, is_ascending)In this function:
- RANGE: This refers to the range of data you want to organize.
- First column: The columns in your range are referred to from left to right, starting with number 1. The column specified first will be the first one to be sorted.
- is_ascending: This value is set using a true/false value. If set to true, the sorted data will be in ascending order. If set to false, the data will be sorted in descending order.
- Second column: This column will be sorted after the first column.
- is_ascending: This value is set using a true/false value and applies to the column specified second. If set to true, the sorted data will be in ascending order. If set to false, the data will be sorted in descending order.
In this example, we will include all data in the range and sort both columns in ascending order. “Article Name” will be the first column to organize, followed by “Size.”
- Press Enter, and your results will be displayed.
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If you enjoyed this article, you might also like our articles on sorting data in Google Sheets or sorting custom data in Google Sheets. And if you want to learn how to sort rows in Google Sheets or how to use email merge in Google Sheets, be sure to check out our detailed guide.
Discover all our tips and advice on Crawlan.com. Get ready to supercharge your data organizing skills with Google Sheets!
