How to Create and Use Named Ranges in Google Sheets

Are you tired of scrolling through endless rows and columns in Google Sheets, trying to find the exact cell you need? Well, worry no more! Named ranges in Google Sheets are here to save the day. With this powerful tool, you can easily reference specific cells or cell ranges using a custom name of your choice. Let’s dive in and explore how to create and use named ranges to simplify your data manipulation and streamline your formulas.

Creating a Named Range

Creating a named range in Google Sheets is as easy as 1, 2, 3:

1. Select the cell range that you want to name.
2. Click on “Data” in the menu bar, then select “Named Ranges”.
3. In the dialog box that appears, enter the name you want to assign to the range and click “Done”.

You can also create a dynamic named range in Google Sheets, which automatically updates when new data is added to the range. This can be particularly handy when dealing with constantly changing datasets.

Using Named Ranges in Formulas and Functions

Using named ranges in formulas and functions is a breeze. Instead of typing out the cell references, simply use the name of the named range.

For example, if you have a named range called “SalesData” that contains the sales figures for the year, you can use the following formula to calculate the total sales:

=SUM(SalesData)

Named ranges can also be used in conditional formatting rules, making it easy to apply formatting to specific cell ranges.

To do this:

1. Select the cell range that you want to format.
2. Click on “Format” in the menu bar, then select “Conditional Formatting”.
3. In the dialog box that appears, select “Custom formula is” from the dropdown menu and enter the formula using the named range.

Resolving Unknown Named Range Errors in Google Sheets

When using named ranges in Google Sheets, it’s common to encounter errors related to unknown range names. These errors occur when the referenced named range does not exist in the sheet.

To resolve this error, follow these steps:

1. Check the spelling and case of the named range.
2. If the named range is still not found, verify that the named range is defined in the correct sheet.
3. If the named range is defined in a different sheet, reference the named range using the sheet name followed by an exclamation point and the named range’s name.

For example, if the named range is defined in a sheet named “Sales”, you would reference it as “Sales!NamedRange”.

Referencing Named Ranges

Referencing named ranges in Google Sheets is a simple process. To reference a named range, just type the name of the range preceded by an equal sign in the formula bar.

For example, if the named range is “SalesData”, you would reference it as “=SalesData”.

Named ranges can also be referenced using the INDIRECT function. The INDIRECT function allows you to reference a named range using a cell reference. For example, if the named range is “SalesData” and the cell reference is A1, you would reference it as “=INDIRECT(A1)”.

In conclusion, troubleshooting and referencing named ranges are essential skills for any Google Sheets user. By following the guidelines outlined above, you can avoid errors related to unknown range names and easily reference named ranges. Whether you’re using them in formulas, functions, or conditional formatting rules, named ranges can save you time and make your spreadsheet more efficient.

Use AI to Create Quickly in Google Sheets

Named ranges make formula creation and data management a breeze. But what if you could take your productivity in Google Sheets to the next level? With the free GPT Copilot by Coefficient, you can automatically generate formulas, pivot tables, and charts. To use GPT Copilot, you simply need to install Coefficient. The installation process takes less than a minute.

You can get started for free directly from our website, Crawlan.com. Simply search for “Coefficient” and click on the Coefficient application in the search results. Accept the installation prompts, and once the installation is complete, Coefficient will be available as an add-on in your Google Sheets menu.

Now, launch the application. Coefficient will run in the sidebar of your Google Sheets. Select GPT Copilot from the Coefficient sidebar.

For example, let’s try out the Formula Generator. Enter a description of a formula in the text box. Let’s say we want to calculate the average in column B if the score is above 50.

Press “Create”. The Formula Generator will automatically generate the formula you need.

With Coefficient and named ranges, you can supercharge your productivity in Google Sheets and unlock new possibilities. Start using GPT Copilot today and see the difference it makes in your workflows.