Do you want to streamline your order management with suppliers? Creating and sharing an order form is a crucial step for many businesses. In this article, we will teach you how to create a Google Forms order form for your business and share it with your suppliers.
Why Create an Online Order Form on Google Forms?
An order form, also known as a purchase order, is a form that the buyer submits to a supplier to request products or services. As it is filled out by the buyer, it should be user-friendly and include all the necessary details. The following steps will show you how to create an order form on Google Forms.
Step 1: Create a New Google Form
The first step is to create a new Google Form. You can do this by logging into your Google account and clicking on the “Google Apps” icon at the top right of your screen. Then, select the “Forms” option from the dropdown menu.
On the Forms page, you will see a “+” icon. Click on it to create a new form. This will open the editor, where you can create your order form.
Give it a useful title that corresponds to the items you are ordering, such as “Order Form for Office Supplies” in the “Untitled form” box. You can also add a description to further explain the purpose of the form.
Step 2: Add All Necessary Fields
Next, you’ll need to add all the fields you want your suppliers or stakeholders to fill out in your order form. Depending on what the order entails, this may include fields such as:
- Item name
- Item description
- Item quantity
- Desired delivery date
- Discounts and tax adjustments
- Payment terms
- Personal and contact information
- Shipping address
- Unit price and total price
- Payment method
For the purposes of this tutorial, let’s assume you are creating an order form for office supplies. So, add fields such as item name, description, quantity, and unit price.
Google Forms offers several question types, such as checkboxes, dropdown lists, and multiple choices. Make sure to select the appropriate type for each field.
You can use multiple choice options for items and checkboxes for quantity. You can also add a comment field if you want suppliers to provide additional information.
You should also include images or videos in your order form to help illustrate the ordered products. This is a great way to provide visual context for the products and make it easier for stakeholders to understand what is being ordered.
If you want to use a template to help you get started, there is an order form template in the Google Forms template gallery!
Step 3: Customize the Appearance of Your Purchase Form
You can also customize the appearance of your order form to make it visually appealing. Google Forms offers several customization options that you can use to give your form a unique look.
For example, you can change the background of your order form to match your company’s branding or add logos and images to make it more visually appealing. You can also customize the font, size, and color of the questions and responses in your form.
To start customizing your form, go to the “Themes” tab in Google Forms and select a template that suits your needs. Then, you can customize the template according to your preferences with the available customization options.
Click here to learn how to add a header image to your Google Forms order form.
Step 4: Select a Response Destination
When you have finished customizing the appearance of your order form, it’s time to select a response destination. This is where all the responses will be saved and analyzed. You can choose an existing Google Sheet or create a new one.
To do this, go to the “Responses” tab in Google Forms and click on the three dots “More” in the top right corner. Then, select the “Select response destination” option to save all the responses to a Google Sheet.
You can also choose to receive email notifications when someone fills out your order form by selecting the “Get email notifications for new responses” option. This allows you to stay updated on the responses and take action accordingly.
There you have it! You now know how to create a Google Forms order form for your business that you can share with your suppliers and stakeholders. You can use this technique to create a free order form for various projects, such as:
- T-shirt order forms
- Restaurant order forms
- Menu order forms
- Beverage order forms
- Lunch order forms
- Pastry order forms
Now, let’s see how Form Publisher can help you quickly and easily share and analyze the responses.
Use Form Publisher to Create and Share an Order Form
Asking buyers to submit an order form is a great step, but you may also want to share a summary document of their order. This can prevent errors and create a seamless transaction. How can you achieve this? With Form Publisher!
What is Form Publisher?
Form Publisher is an extension for Google Forms that allows you to easily share and manage your order forms. With Form Publisher, you can transform your order forms into professional documents such as PDFs and Microsoft Word documents.
Form Publisher allows you to share your order forms with your suppliers and other stakeholders. You can also add branding elements or customize the layout of your documents for a more professional look.
Furthermore, Form Publisher can help streamline the ordering process by automatically generating documents based on your order forms. This greatly facilitates order tracking and ensures that they are processed correctly.
How to Use Form Publisher to Create a Free Order Form and Share Related Documents?
Creating and sharing order form documents with Form Publisher is easy. Simply connect your Google form to the extension and select the type of document you want to generate.
Then, you can customize the document recipients. You can choose to send it to a single recipient or multiple recipients, such as internal stakeholders and suppliers.
Finally, Form Publisher will automatically generate the document and share it with the chosen recipients. You can even set up automatic notifications to keep everyone informed of order status updates or changes to the form.
Download Form Publisher for Free Today
So, with Google Forms and the Form Publisher extension, you can quickly and easily create order forms and share them with your suppliers and other stakeholders. And the best part is, you can get started for free with Form Publisher. Download it today and start creating custom order forms in no time!
