Imagine walking into a restaurant you’ve never been to before. You’re excited, but you want to make sure you order the right dish – which makes that first glance at the menu a little intimidating. You should have a similar mindset when selecting the print area in your Google Sheets document. If you’re preparing for a big presentation, you want to showcase the most important data points. Learning how to define the print area in Google Sheets is an essential skill for breaking down your data and conducting in-depth analysis.
Here’s how to define the print area in Google Sheets to present your data.
1. Frame Your Data
The print area of your Google Sheets data refers to the cells in your spreadsheet that you want to print. These cells likely represent a portion of a larger data set, so take the time to think about what the print area you select will represent and how it will be useful for your internal and external data processing.
2. Prepare for Printing
Defining the print area in Google Sheets is not complicated. First, select the cells you want to print. Then click on the printer icon in the Google Sheets toolbar and change the “Print” field to “Selected Cells” – this is how you tell Google Sheets exactly what to print.
You can make formatting changes in the print preview window. From there, you can select the printer you want to use – or you can save the sheet as a PDF. Choose the desired option and you’re good to go.
3. Customize What You Print
There may be times when you want to print multiple parts of your workbook. If one of your sheet tabs contains information about customers and another tab contains sales information, it makes sense to want to print both.
In this case, all you need to do is modify your settings once you reach the print menu. You can keep the default setting – “Current Sheet” – to print the sheet you’re currently working on, or you can print the entire workbook by selecting “Workbook” from the print dropdown menu.
Google Sheets makes this process easy and intuitive, ensuring you quickly get paper copies of the documents you need.
4. Customize Your Settings
In addition to allowing you to select what you print, Google Sheets also allows you to define how you print. From the same print menu, you can format and customize the appearance of your cells, sheet, or workbook when printing. You can adjust margins, change paper size, insert a header or footer, and modify the alignment of your sheet, to name just a few examples.
Evolve with Jotform
If you’ve learned how to define the print area in Google Sheets and find that you need additional features, consider using Jotform.
With Jotform Tables, you can print data extracted directly from your forms and select the entries you want to print. Once you select a form, you’ll be redirected to its corresponding Jotform table. Then simply select the entries you want to print and click the “Print” button.
And if you want to print an individual form, you can do that too. With Jotform, all your forms and submissions are connected, making it easy to print any area of your sheet or form.
Take Control
Presentations, PowerPoint slides, and emails you send to your team or clients tell the story of your business. That’s why it’s so important to be able to select the data you share. Whether it’s with Google Sheets or Jotform’s interconnected interface, you can breathe a sigh of relief knowing that paper copies of your data are just a click away.
To learn more about the features of Google Sheets and other productivity tools, visit Crawlan.com.
