Connect Your MySQL Database to Google Sheets

Video google sheet to mysql

If you want to learn how to connect your MySQL database to Google Sheets, you’ve come to the right place. Whether you want to import your MySQL data into Google Sheets to streamline data management for your team or consolidate information from multiple data sources into a single spreadsheet, it’s essential to streamline the data linking and synchronization process for efficient reporting and analysis.

Video Tutorial: How to Connect MySQL to Google Sheets

Is it Possible to Connect Google Sheets to MySQL?

There are many ways to connect MySQL to Google Sheets, including through application scripts, automated solutions, and other third-party data connection applications. The best connection method depends on your unique needs and business processes. It’s best to choose a method that simplifies and automates the entire process. This saves you and all members of your organization from the tedious and time-consuming aspects of linking MySQL to Google Sheets, allowing you to allocate more time and resources to more critical tasks.

Why Connect Google Sheets to Your MySQL Database?

Establishing a connection between MySQL and Google Sheets is great for creating sales pipeline dashboards and reports, updating and editing data in bulk, and visualizing your data. If your data is not linked, you would have to manually copy-paste your MySQL datasets into Google Sheets or perform manual exports and updates. This is time-consuming when dealing with large volumes of data and also leaves room for human errors. Connecting your MySQL database to Google Sheets also makes your data more accessible to users who are more comfortable with spreadsheets than with business intelligence and SQL tools.

The Top 3 Ways to Connect MySQL to Google Sheets

Coefficient Data Connector – A simple and ready-to-use solution
Zapier – A solution requiring high configuration, cost, and maintenance
Google Apps Script – A complex setup requiring coding

Coefficient Data Connector

While using Google Apps Script requires some programming, and Zapier requires you to create multiple individual workflows to connect your MySQL database to Google Sheets, the Coefficient app requires none of that. Coefficient simplifies and automates the entire process of linking your MySQL data to Google Sheets.

Advantages of Using Coefficient to Import MySQL Data into Google Sheets

Custom Report Creation – Coefficient allows you to create customized imports, specifying the data you want to extract from MySQL to your spreadsheets. This eliminates the need to manually select and delete rows and columns of data after importing.
No Coding Required – In addition to Coefficient’s custom SQL query import option, using the app requires little to no coding to connect Google Sheets to MySQL. This saves you and your team many hours of repetitive and laborious tasks, allowing everyone to work more efficiently.
Automatic Data Synchronization – You can also set a schedule for automatically refreshing your linked data so that you don’t have to import or export your tables and files again to update them.
Powerful Reporting Capabilities – Configure your MySQL-to-Google Sheets connection, apply data import filters, set a refresh schedule, and let Coefficient take care of the rest. This significantly enhances your data reports and analysis, such as tracking your lead conversion rate to opportunities in Google Sheets.

Steps to Connect Your MySQL Database to Google Sheets with Coefficient

Step 1: Launch Coefficient

Launch Coefficient from the Google Sheets add-ons menu.

Step 2: Define Your Data Source

Select “Import Data” in the Coefficient sidebar.
Choose MySQL as the data source and select whether you want to import directly from tables or use a custom SQL query.
Enter your connection details (such as host, database name, and username) to connect to MySQL.
You may also need to authorize multiple IP addresses if your database is behind a private network or firewall.
If you’re using a custom SQL query to extract data from MySQL to Google Sheets, enter the code in the provided space.

Step 3: Customize Your Imports

Specify the fields you want to include and use Coefficient’s filters to customize the import of your MySQL data, so you only get the relevant data you need.
This way, you won’t need to manually filter or delete columns and rows when your datasets are already in your spreadsheet.
Click “Import” when you’re done, and your import data should appear instantly in your active Google Sheets spreadsheet.
You can also consolidate information from other data sources (outside of MySQL) into a single Google Sheets spreadsheet, making it easier to create comprehensive reports for your sales operations.

Step 4: Configure Automatic Refresh Schedules

Coefficient also keeps your data up to date by allowing you to set regular automatic synchronizations.
You can set a weekly, daily, or hourly automatic refresh schedule, so you don’t have to re-import your Google Sheets data every time you update your MySQL database.
Automated updates simplify your efforts to generate insights from data, making Coefficient one of the best Google Sheets add-ons to streamline your data analysis and reporting processes.

Step 5: Set Up Alerts

Using Coefficient ensures that you and your team never miss any important changes or updates in your linked data between MySQL and Google Sheets.
You can set up automatic alerts that trigger an email or Slack message whenever your Google Sheets data is updated.
Configure the alert type, such as when your data changes or when a row is added.
Receive daily or weekly screenshots of a specific sheet or range to quickly visualize changes, set notification frequency, and add alert recipients.

With Coefficient, linking your MySQL database to Google Sheets is seamless, fast, and even automated. The app eliminates the manual, time-consuming, and sometimes cumbersome aspects of importing and synchronizing data. This allows you and your team to devote your time and energy to more critical work while streamlining your data analysis and reporting processes.

Zapier

Zapier offers one of the most popular methods for automatically sending information between MySQL and Google Sheets without writing a single line of code. There are several ways to connect your MySQL data to Google Sheets via Zapier, such as creating rows in Google Sheets from new MySQL rows.

Step 1: Connect Your MySQL Account

Log in to Zapier and connect your MySQL and Google Sheets accounts (if not already done).
Authorize Zapier to access your MySQL account by providing your IP address or the hostname where your database resides, port, database, username, and other details.
Next, connect Zapier to Google Sheets following a similar process.

Step 2: Customize Your Workflows

After connecting your MySQL database and Google Sheets to Zapier, create custom workflows by selecting triggers and actions.
For example, you can select a new MySQL row as the trigger and “Create a Spreadsheet Row” as the action.
The workflow (or zap) automatically creates spreadsheet rows whenever you add new rows to your MySQL database. This keeps your data up to date and eliminates the hassle of manually configuring your MySQL data to push to Google Sheets.
You can create individual zaps to keep Google Sheets cells updated whenever you refresh your MySQL data, as well as other workflow triggers and actions.

Zapier is an excellent no-code tool for creating new records in Google Sheets when you add new data to your MySQL database, but the setup can be a lengthy and tedious process. You may also need to write SQL code to ensure everything works correctly. Additionally, it can become costly as your volume of data to link increases.

Google Apps Script

Google Sheets includes a built-in application development platform called Apps Script, based on JavaScript. It covers many Visual Basic for Applications (VBA) tasks in Excel and comes with a Java Database Connectivity (JDBC) service that allows you to connect to Microsoft SQL, Oracle, and MySQL.

Step 1: Open the Script Editor

On a new Google Sheets spreadsheet, go to the “Tools” menu and click “Script Editor” in the dropdown menu.
Name your project in the Google Apps Script interface.

Step 2: Authorize Access

Authorize access by selecting “Review Permissions” when prompted to do so.

Step 3: Enter the Code

Copy and paste the appropriate code into the script window.

Step 4: Replace the Code

Replace the code with your specific information.

Step 5: Run the Script

Click the “Run” button to execute your code.
Authorize access by selecting “Allow” when prompted to do so.
A message indicating that the “readData” function is running should appear at the top of the interface. Once the message disappears, go back to Google Sheets, and you should see your MySQL data in your spreadsheet.

Google Apps Script offers a slightly more complex method to connect your MySQL database to Google Sheets. It requires in-depth knowledge and skills to use this approach, and it can take a lot of time and effort. Additionally, seamlessly linking data between multiple Google Sheets spreadsheets can be challenging.