A well-planned organization is essential for a successful trip! Whether you’re a seasoned traveler, a backpacker, a digital nomad, or someone who’s suddenly planned a road trip, Google Sheets is the perfect tool to plan your trip like a pro and make the most out of it.
If the idea of planning flights, booking hotels, knowing what to pack, where to eat, and what activities to do at your destination seems overwhelming, you’ve come to the right place.
In this article, we will introduce you to the 5 best Google Sheets templates for your travel itinerary in 2023. If you’re new to Google Sheets, don’t worry, we will explain in detail how to use these templates.
This practical guide will save you money while avoiding the hassle of accommodations and car rental.
But before we dive into the list, let us quickly explain what you can expect from an itinerary template and why Google Sheets is perfect for planning your trips.
What is a Google Sheets Itinerary Template?
In simple terms, it’s a travel planner built using Google Sheets.
An itinerary template is designed to help you save money, make efficient use of your travel time, book flights and accommodations, plan the best places to eat at your destination, and much more.
These templates are intended for both business travel and personal vacations. They are mainly used by travelers planning interstate or international trips.
They act as your personal travel agent that you have at your fingertips on your desktop or mobile phone, providing a comprehensive overview of your trip.
Here are some of the benefits of using an itinerary template:
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Quick access to necessary information – During your trip, you often need to book your next accommodation or flight. Without the right tools and information, this can become stressful in the middle of your journey. However, with an itinerary template, you can quickly refer to the next steps, including flights, hotels, car rentals, etc.
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Saves money – Booking hotels and flights in advance saves you a lot of money. The template helps you establish a realistic budget and know the total amount you need for the trip. This way, you can plan restaurants and car rentals that fit your budget so you don’t run out of money along the way.
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Prioritizes activities – There may be several places to visit at your destination. Without a proper daily plan, you may miss out on interesting places during your visit. The itinerary template allows you to list all these places and prioritize them according to your preferences.
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Business planning – When planning a business trip, it may be necessary to schedule meetings with clients and business partners. With the itinerary template, you can add business activities to your travel plan.
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Packing planning – One of the most stressful things when planning a trip is knowing what to pack. The itinerary template helps you avoid frustration when you need something and can’t find it in your travel bag.
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Time-saving – Finally, a well-planned trip can allow you to save time for other activities that you may not have known about at your destination. You can enjoy them without worrying about managing last-minute changes.
That being said,
Itinerary templates are highly customizable and can be modified according to the user’s preferences. They follow an easy-to-use format that can be read and understood by both beginners and Google Sheets experts.
Why are Google Sheets Itinerary Templates a Must-Have?
There are many advantages to using Google Sheets for planning your trips. It is a powerful online spreadsheet program used by millions of people.
Planning an interstate or international trip involves different stages, from planning flights to making a packing list.
Google Sheets offers the following advantages for travel planning:
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Accessibility – Google Sheets is a browser-based program. It can be accessed anywhere in the world as long as you have an internet connection. The program is compatible with all types of devices, including desktop computers and smartphones.
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Highly customizable – It is a well-developed program with an intuitive user interface. Anyone can customize templates created with Google Sheets without needing any prior experience. Users can quickly add and modify information as well as make formatting adjustments.
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Cost-effective – Hiring a travel agent to manage your trip can cost hundreds of dollars. In contrast, a travel planning app only asks for a few dollars from your travel budget. But if you choose Google Sheets to plan your trips, it is completely free.
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Collaborative – A Google spreadsheet can be shared with an unlimited number of users, including family members, friends, and colleagues. This feature is particularly useful for people going on business trips. Your colleagues can make real-time modifications. Plus, you can quickly review all changes through Google Sheets’ “Version history” feature.
These are just a few of the advantages of using Google Sheets to plan and manage both personal and business trips.
In addition to that, note that Google Sheets is a very user-friendly program that offers extensive customization. It will take you less than an hour to learn how to use the program and modify the itinerary template information.
The 5 Best FREE Google Sheets Templates for Your Travel Itinerary in 2024
There are plenty of free templates available online to manage your next trip.
But we understand that you can’t try them all to find the one that perfectly suits your needs.
So we’ve done the hard work for you.
Here are our top choices. Make sure to explore all of them until you find the one that suits your needs perfectly.
1. Travel Itinerary Template by SoftwareAccountant
Click here to use this template!
This travel itinerary template is designed for both business travel and personal vacations.
It has an easy-to-use design. You can download and customize this template for free.
This template includes three different spreadsheets:
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Planner – It contains all the details of your flights, hotels, rental cars, etc. At the top of the spreadsheet, you need to enter the details of your trip. After selecting the start and end date of your trip, the spreadsheet automatically calculates the duration of your trip. You can add flight details, including airline, confirmation number, departure time and location, gate number, etc. It is divided into multiple tables, as shown in the image above.
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Packing List – This spreadsheet helps you list all the things to pack before leaving home. Make sure to research and add the weather details of your destination. This will help you plan weather-appropriate clothing. Additionally, the spreadsheet uses tables for documents and entertainment equipment in case you are going on a road trip with friends and family. Don’t forget to use the checkbox for each item to mark whether it’s ready and packed. It includes tables for each member of the trip to ensure they have what suits their daily routine best.
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Activities – This is one of the most important spreadsheets for the success of your trip. Note down all the things you will be doing from Day 1. This will help you plan your visits to attractions and events happening at your destination. The spreadsheet is divided into days to allow you to allocate appropriate time for each activity. In addition to places, you can also list restaurants to ensure you taste the best local cuisine.
This free template is all you need to plan your trip.
2. Travel Itinerary Spreadsheet by JohnnyAfrica
Click here to use this template!
This template is similar to the one we discussed earlier. It uses a main spreadsheet where you can have a quick overview of your trip summary.
It contains sample information for your reference. Make sure to remove them and start adding the details of your trip.
This template includes four spreadsheets:
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Itinerary Summary – This is the main spreadsheet that contains all the trip details. You can enter transportation, accommodation, and activity details as well as their costs. The spreadsheet then automatically displays your expenses for each day at the right end of the table. You start by selecting the first day of your trip and then list the transportation and activities for that day.
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Flight Details – As the name suggests, this spreadsheet allows you to book your flight tickets and plan your budget in advance. Once the tickets are confirmed, you can enter the flight number, name, arrival time, duration, and more. At the end of the spreadsheet, you will find the total amount you will spend on your flight tickets.
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Lodging Details – This spreadsheet is used to list hotels with their prices and booking status. Make sure to add the check-in and check-out dates; the spreadsheet will then calculate the number of days you will spend in each hotel.
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Car Rental Details – Here, you can enter the details of local transportation. Car rentals need to be planned properly to save time and money. You can add the pick-up location, pick-up date, drop-off date, and car details.
It is an easy-to-use spreadsheet with an elegant design.
At the end of the Summary spreadsheet, you will find images of different hotels the author booked during their trips. You can replace them with your own or simply remove them without any hassle.
3. Business Travel Itinerary Template by Template.net
Click here to use this template!
This template is quite basic and focuses on business travel.
It allows HR or travel managers to add the employee’s name, email address, as well as other contact details and the purpose of the trip.
From the start date to the return date, it covers everything.
It includes two main spreadsheets:
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Business Travel Itinerary – Here, users need to enter flight and hotel details as well as list the activities during that particular trip. The entire spreadsheet is divided into multiple tables with clear headers for quick understanding.
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Customer Management – This spreadsheet includes a list of clients that the person needs to visit. Make sure to add their name, address, phone numbers, and email addresses.
Note that the spreadsheet template uses drop-down menus for some fields, such as “From” and “Destination” in the flight details. To change the selection in the drop-down menus, you need to use the “Configuration” sheet of the template.
4. Basic Family Itinerary Template by TheGooDocs
Click here to use this template!
Are you planning a family trip?
This template is perfect for you. It has only one spreadsheet, which is very easy to customize.
It includes three main tables for planning accommodation, transportation, and luggage.
You can add trip details in the table at the top of the sheet, as well as the names of all travelers.
Also, add emergency contact details in the table at the bottom of the sheet.
You can print this template and have your kids carry it with them for their safety.
5. One-Week Vacation Itinerary Template by TheGooDocs
Click here to use this template!
This is another basic template on this list, created by TheGooDocs. It is useful for family trips or road trips.
The template uses a single spreadsheet, which is divided into 7 days, as shown in the image above.
For each day, you can add details such as activities, destinations to visit, food to eat, etc. Additionally, at the end of each day, you can enter the approximate amount needed for each of the activities.
Anyone can use this template without prior experience with Google Sheets.
Note that the template does not include fields for flight and hotel details. The main purpose of this template is to help travelers plan activities and food at the destination.
Conclusion
That’s all you need to know about FREE Google Sheets itinerary templates. For more templates, you can visit marketplaces like Etsy that offer advanced travel planners.
For most family vacations, solo trips, and business travel, the templates we discussed above are the best choices.
Feel free to comment below if we missed including any fantastic templates that deserve to be added to this list.
Don’t forget to check out our blog for more tips and tricks on Google Sheets. And if you’re looking for other solutions to improve your SEO and online marketing, head over to Crawlan.com.
Happy travels and enjoy your next adventure!
