Function numbers in Google Sheets are the secret code to unleashing the full potential of subtotal aggregation. These magical numbers hold the key to aggregating data in hidden cells and offer a plethora of real-world uses. In this comprehensive guide, we will explore the power of function numbers and how they can revolutionize your data analysis in Google Sheets.
Demystifying Function Numbers
Function numbers represent eleven essential aggregation functions in Google Sheets. These functions enable you to aggregate data presented in columns, making them perfect for vertical data analysis. Although this vertical limitation might seem like a drawback, it aligns perfectly with how we filter data in Google Sheets—by columns, not rows. So, don’t let this stop you from harnessing the power of function numbers.
At present, function numbers can only be used in conjunction with the SUBTOTAL function in Google Sheets. However, Excel users will be delighted to know that there is a similar function called AGGREGATE that supports function numbers. So, whether you’re a Google Sheets aficionado or an Excel maven, function numbers are a valuable asset in your data analysis toolkit.
When to Embrace Function Numbers
Function numbers come in handy in three main scenarios:
- Omitting Hidden Rows: When you want to perform calculations while excluding hidden rows in your data range, function numbers can save the day.
- Placing Subtotals: Function numbers allow you to effortlessly generate subtotals in a column, providing a clear and concise summary of your data.
- Dynamic Function Switching: Imagine the freedom of switching between different aggregation functions with a single click. By utilizing function numbers in a data validation drop-down, you can seamlessly transition from one function to another.
With these superpowers in your hands, you’ll be able to streamline your data analysis process and unlock hidden insights that were previously out of reach.
Unveiling the Function Numbers
Let’s dive into the world of function numbers and their corresponding aggregation functions. Here’s a handy reference guide for you:
| Function Name | Code I | Code II |
|---|---|---|
| AVERAGE | 1 | 101 |
| COUNT | 2 | 102 |
| COUNTA | 3 | 103 |
| MAX | 4 | 104 |
| MIN | 5 | 105 |
| PRODUCT | 6 | 106 |
| STDEV | 7 | 107 |
| STDEVP | 8 | 108 |
| SUM | 9 | 109 |
| VAR | 10 | 110 |
| VARP | 11 | 111 |
Now, let’s look at a practical example to solidify our understanding.
Unleashing the Power of Function Numbers
Imagine you want to calculate the total of numbers in the range A1:A10. Normally, you would use the SUM function, like this:
=SUM(A1:A10)
However, with function numbers, you can achieve the same result with the SUBTOTAL function:
=SUBTOTAL(9, A1:A10)
In the example above, the function number 9 indicates that we want to perform a sum aggregation. But that’s not all! By using function number 109 instead of 9, we exclude all types of hidden values:
=SUBTOTAL(109, A1:A10)
To see the magic in action, take a look at the following screenshot. In cells B1, B2, and B3, we have the SUM function, SUBTOTAL with function number 9, and SUBTOTAL with function number 109, respectively. Observe how the results change when we hide/unhide two rows.
Function Codes Unveiled
You might be wondering, “What’s the difference between code I and code II sets of function numbers?” Well, let me illuminate you.
The code I set of function numbers excludes only cells hidden using the Data menu > Create a filter and Data menu > Add a slicer. On the other hand, the code II set of function numbers disregards all types of hidden cell values. So, depending on your specific use case, you can choose the set of function numbers that best suits your needs.
Embrace the Function Numbers
With function numbers in your arsenal, the possibilities are endless. You can explore a wide range of aggregation functions in Google Sheets, from averages to counts, sums, and more. By using function numbers, you can unlock hidden insights in your data, simplify complex calculations, and gain a deeper understanding of your spreadsheets.
So, bookmark this comprehensive guide to function numbers and make it your go-to resource whenever you need to level up your data analysis game in Google Sheets. And remember, the SUBTOTAL function is a topic for another enlightening tutorial.
Stay tuned and continue your journey toward becoming a Google Sheets master!
Must Read: SUBTOTAL Function in Google Sheets: A Complete Guide
Conclusion
Function numbers are the key to unraveling the hidden potential of subtotal aggregation in Google Sheets. By employing these special codes, you can unleash the full power of vertical data analysis and streamline your data calculations. Whether you need to exclude hidden rows, generate subtotals, or dynamically switch between aggregation functions, function numbers have got you covered.
So, take the leap and embrace the magic of function numbers. Transform your data analysis, unlock hidden insights, and become a true Google Sheets virtuoso. And remember, Crawlan.com is here to support you on your journey to spreadsheet excellence.
