Hey besties! Are you looking for a way to backup your Google Sheets on your computer for offline access? Don’t worry, we’ve got the perfect solution for you. Whether you’re using personal or professional Gmail accounts, we’ve got various techniques to download and backup your Google spreadsheets. Let’s dive in!
Techniques to Backup Google Sheets on Your Computer
There are different techniques to download and backup Google Sheets on your computer. Choose the one that best suits your needs. Imagine having to download spreadsheets from a single Google account every time, especially if you have more than a hundred. It’s completely crazy, right?
That’s why it’s important to discover what you need and choose one of the following methods to accomplish your task:
Methods for Handling a Single Gmail Account
- Backup one spreadsheet at a time.
- Backup multiple Google Sheets on your system – Manually.
- Download all Google Sheets on your computer – Automatically.
- How to backup in Google Sheets?
Method for Handling Multiple Google Accounts (G Suite)
- Backup Google Sheets from multiple G Suite accounts on your computer.
Methods for Handling a Single Google Account and Backup Spreadsheets
There are 3 methods to accomplish this. They are explained below, in consecutive order:
I. Backup a Single Google Spreadsheet to Your Computer
This technique allows you to backup a single Google spreadsheet at a time. Here’s how to do it:
- Log in to your Google user account in a browser.
- Open the Google Sheets app.
- Click on any Google spreadsheet to open it or create a new one.
- While the spreadsheet is open, go to the File menu, click on Download, then select a format to backup the spreadsheet.
- The browser will download the file to your computer. Simply open it using compatible programs and access it offline on your system.
II. Backup Multiple Google Sheets on Your System – Manually
This technique allows you to backup multiple Google Sheets on your computer in one go. You can select and download multiple files at once. We’ll be using Google Drive for this method, as all created spreadsheets are automatically stored in your Drive.
- Log in to your Google account in the browser.
- Open the Google Drive app.
- Search and select multiple Google spreadsheet files in your Drive account.
- Once selected, right-click and select the Download option.
- You can also download the entire folder containing all Google Sheets.
- Google will automatically start compressing the selected files/folders.
- Once compressed, the file will be downloaded to your computer.
- Finally, extract the file on your system and access the Google Sheets offline.
III. Download All Google Sheets on Your Computer – Automatically
An automated method takes care of everything without you having to dedicate valuable time and effort. There’s no limit to the number of files it can download at once. As long as you’re the owner of the file, it will be automatically downloaded from your Google account. This software also allows you to backup emails, contacts, calendars, as well as documents (docs, sheets, ppts, etc.)
This tool is available for free as a demo version. You can use it to check if it backs up all the sheets you want. Here’s how it works:
- Download and install the tool to backup your Gmail data.
- Log in to the tool with your login credentials.
- Select the Documents category to backup Google Sheets on your computer.
- The Format is only for emails, so you can ignore it if you’re only backing up spreadsheets.
- Browse to the location where you want to save the file after downloading and click the Apply Filters button.
- Click Start and initiate the process of backing up the spreadsheets from your Google account.
And there you have it! You can simply log in and download your data without any unnecessary hassle.
IV. How to Backup in Google Sheets?
The question “How to backup in Google Sheets?” can be interpreted in two ways:
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Save data in Google Spreadsheet – Google automatically saves all changes made to the spreadsheet. However, if you want to make sure, simply press Ctrl+S to manually save it. Of course, all of this is based on the availability of an internet connection, otherwise, the sheet won’t save anything.
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Save the entire sheet as a file on your computer – Three different approaches have already been mentioned above. Use the one that best suits your needs.
Method for Handling Multiple Google Accounts (G Suite)
Use a professional backup utility to backup your G Suite data. It will allow you to backup sheets from multiple G Suite accounts in one go. You can set filters, choose different categories, and export Google Sheets to the location of your choice.
Download for Free; Buy Now
It doesn’t backup shared Google Sheets, so make sure you’re the owner of the spreadsheets you want to download. However, the tool is available for free as a demo version. So you can download it and check if it backs up all the files you want from 2 accounts for free.
The software only supports Outlook as the destination. However, it applies only to emails, contacts, and calendars. When you choose to export Google Sheets (documents), it exports the documents from Google Drive to your computer in their original format.
Here are the steps to backup Google Sheets on your computer:
- Run the tool, click on the Backup button, and select G Suite.
- Select Documents ONLY if you want to backup Google Sheets from this category and apply other settings according to your needs.
- Enter your Google admin credentials and other details obtained from prerequisites.
- Specify the folder path where the spreadsheets will be backed up on your computer.
- Choose between Retrieve Users or Select CSV File containing all user accounts to download the spreadsheets.
- After authentication, the tool will display the list of users. Validate the users.
- Click Start Backup >> Start to begin downloading Google documents, including spreadsheets, from your Google account.
In Conclusion
There are different methods to backup Google Sheets on your computer. Choose the one that best fits your needs. In this article, we’ve covered 4 methods that allow you to download Google Sheets under different conditions. Identify your needs and effortlessly download your Google Sheets to your computer.
And voila, my friends! You now know how to backup your precious Google Sheets on your computer for offline access. Remember to visit Crawlan.com for more tips and tricks on online marketing. See you soon!
