If you’ve organized your email lists on Google Sheets, you may be wondering, “Is it possible to send emails directly from the spreadsheet itself?” The functionality to send emails from Google Sheets is not available by default, but with a little help from Google Apps Script, you can create this feature. You can even use a third-party mail merge service to do it.
In this article, we’ll explain the different ways to send emails from Google Sheets and guide you through using YAMM. Get ready to level up your email game!
Two Ways to Send an Email from Google Sheets
Use Google Apps Script
The first method involves using Google Apps Script. Apps Script is a programming tool that allows you to write your own functions and connect different Google applications to perform specific tasks. It can be used to create scripts that read email addresses from one column, recipient names from another column, assemble the body text of the message, and send an email to each recipient.
However, this process can be complicated, especially for beginners or those not familiar with programming. It’s also prone to breaking for various reasons, such as special characters and formatting, which can be difficult to test and fix. Additionally, you won’t be able to track email performance using this method.
It’s best to opt for a service that handles all of this for you.
Use a Mail Merge Extension
Looking to avoid programming for a more reliable solution? A third-party mail merge extension might be the best fit for you. A mail merge tool like YAMM is a much simpler solution for sending emails from Google Sheets. It integrates with Google Workspace and automates the process of sending mass emails from a contact list in Google Sheets. You can even track email opens and clicks.
Similar to the previous method, you’ll need to create an email draft with placeholder tags. However, instead of building the code yourself, you can start a mail merge and let YAMM guide you through the process. You can even choose to schedule the email to be sent at a later date.
This solution is quick, cost-effective, and user-friendly. So how do you send an email from a Google Sheets spreadsheet with YAMM?
Sending Emails from Google Sheets with YAMM
Step 1: Draft Your Email
Once you’ve downloaded YAMM, you can start sending emails from Google Sheets.
You’ll need a contact list in Google Sheets for this to work, with an “Email” column. It’s best to place it in column A of your spreadsheet.
The first step is to create an email draft in Gmail. Compose your email and use placeholder tags for elements like names and dates in the subject and body of the email. These tags should match the headers in your contact list on Google Sheets. For example, {{first name}} and {{last name}} would be tags for the columns in your spreadsheet.
If you have a Google Workspace account, you should also choose a Gmail layout for your draft. Once you’re satisfied with the appearance of your email, save it as a draft. YAMM will retrieve it from your Drafts folder during the merge.
Step 2: Open the Google Sheets Spreadsheet
After drafting your email, open the Google Sheets spreadsheet that contains your contact list. This could be a list of clients, prospects, colleagues, or any other group of people you want to email.
Step 3: Start the Mail Merge
It’s time to start the mail merge. To do this, click on the “Extensions” tab, then select “Yet Another Mail Merge: Mail Merge for Gmail.” In the subsequent drop-down menu, click on “Start Mail Merge.”
This will open a new window where you can select your options for the mail merge.
Step 4: Configure Your Mail Merge
In the new window, you’ll need to select your options for the mail merge. First, choose the “Sender’s Name” and enter the name you want to use for sending the mail merge. Then, for “Email Template,” click on the dropdown list and select the draft email you created in Step 1. You may need to click the “Refresh” button if it doesn’t appear.
Step 5: Send Your Emails from Google Sheets
Before sending your emails, check the box that allows you to track when they are opened, clicked, or bounced. Additional settings for aliases, filters, custom attachments, and more can be accessed below.
Once you’ve finished configuring your mail merge, you can schedule it by clicking “Schedule” or send it immediately by clicking “Send.”
Step 6: Track Your Mail Merge in Google Sheets
After sending your email, YAMM doesn’t stop there. As long as you’ve chosen to track your emails, you’ll be able to see how they performed directly in your Google Sheets spreadsheet. A column titled “Merge Status” will appear once you’ve sent your emails. You’ll also find the tracking report in the right sidebar of your Google Sheets spreadsheet, giving you all the statistics for your mail merge.
Need help with Google Sheets formulas? Check out these 9 useful formulas for improved efficiency.
YAMM Makes Emailing from Google Sheets a Breeze
Sending emails from Google Sheets doesn’t have to be complicated. YAMM simplifies the process and allows you to directly use your contact list for email sending, saving you time.
Plus, our team is always available to help you troubleshoot issues or answer your questions. So why wait? Install YAMM today and streamline your email communications for better results.
