Hyperlink Calendar Dates to Events in Google Sheets

Have you ever wanted to create an interactive calendar in Google Sheets that links calendar dates to specific events? Look no further! In this article, we will show you how to use the HYPERLINK function to accomplish just that. Get ready to organize your events and improve your workflow!

Creating an Interactive Calendar in Google Sheets

To begin, let’s create an interactive calendar that dynamically responds to month selections and year changes. Here’s how you can do it:

Creating the Layout of the Interactive Calendar

1. Start by going to https://sheets.new/ to create a new Google Sheets file.
2. Double-click on the sheet name at the bottom and rename it to “Calendar.”
3. In cell H1, enter the year for which you want to create the interactive calendar.
4. In cell G1, click on “Insert” > “Drop-down” and create a drop-down with month names from January to December.
5. Enter the days of the week, starting from Sunday and ending on Saturday, in cells B3:H3.

Formulas for Populating Dates in the Calendar

Next, let’s populate the calendar with the corresponding dates:

1. In cell B5, input the following formula to obtain the first Sunday of the week, which corresponds to the start date of the selected month and year:

=LET( start_dt, DATE($H$1, MONTH($G$1&1), 1), start_dt-WEEKDAY(start_dt)+1 )

In this formula, start_dt represents the start date of the month and year, and WEEKDAY(start_dt)+1 ensures that the day of the week for the date in cell B5 is always Sunday.

2. In cell C5, input =B5+1, and replicate this pattern across all other cells in the range B5:H20. This entails adding 1 to the previous date in each case. For instance, the formula in cell D5 will be C5+1.

3. Apply conditional formatting to conceal any dates that belong to the previous or next month, specifically focusing on the first and last week of the month. Select B5:H20, click on “Format” > “Conditional formatting,” and enter =AND(MONTH(B5)<>MONTH($G$1&1), ISDATE(B5)) under ‘Custom formula is,’ choosing a white text color for highlighting.

Now, you have an interactive calendar in Google Sheets that responds to changes in the month selection and year entry.

Data Sheet for Linking Calendar Dates to Events

Now that we have our interactive calendar, let’s move on to creating a data sheet that will be used for linking calendar dates to events:

1. Click on the “+” button at the bottom left corner of the “Calendar” sheet to add a new sheet.
2. Double-click on the new sheet and rename it to “Events.”
3. In column A of the “Events” sheet, enter the dates you want to hyperlink with the dates in the “Calendar” sheet.
4. In column B, enter the event names or descriptions.

How to Hyperlink Calendar Dates to Events in Google Sheets

We’re almost there! The final step is to modify the formulas in the interactive calendar to hyperlink the dates to the corresponding events in the “Events” tab.

Let’s take a closer look at the formula in cell B5:

=LET(start_dt, DATE($H$1, MONTH($G$1&1), 1), start_dt-WEEKDAY(start_dt)+1)

To enable hyperlinking, we need to edit this formula. Here’s the modified version:

=LET(start_dt, DATE($H$1, MONTH($G$1&1), 1), dt, start_dt-WEEKDAY(start_dt)+1, look_up, MATCH(dt, Events!$A:$A, 0), IF(IFNA(look_up, dt), HYPERLINK("URL"&look_up, dt), dt))

In this new formula, the look_up variable searches for the corresponding date in column A of the “Events” sheet and returns its relative position. If there’s a match, the formula generates a hyperlink to that date in the “Events” sheet.

To hyperlink all the other cells in the calendar, simply copy and paste the formula in cell C5 to the remaining cells, adjusting the references accordingly. This will ensure that each cell in the calendar links to the correct event in the “Events” sheet.

And there you have it! You’ve successfully linked calendar dates to events in Google Sheets. Now you can easily navigate through your events by clicking on the corresponding dates in the interactive calendar.

For more tips and tricks on Google Sheets, visit Crawlan.com – your go-to resource for all things Google Sheets.

Happy organizing!