Are you organizing an event and want an easy way to set up a registration form? Look no further than Google Forms! The best part is, Google Forms is free and included with your Google/Gmail account.
Giving Your Form a Name
To get started, head over to the Google Forms website (https://docs.google.com/forms/) and make sure you’re signed in with your Google account. Give your form a catchy name and provide a brief description of your event. Don’t forget to include instructions for the user.
Adding Fields
Next, add the “Name” and “Phone” fields to your form. Select the “Short answer” type from the dropdown menu. Pro tip: If you want to quickly duplicate a field, just click on the “Clone” icon and create the “Phone” field.
Customizing the Settings
Access the form settings by clicking on the “Settings” icon at the top right corner. This will open the form settings dialogue box. Check the option to “Collect email addresses.”
Testing the Form
Now that you’ve added the fields, you can preview the form and see how it will appear to users. Simply click on the “Preview” button.
Personalizing the Form Style
Click on the theme customization icon to customize the colors, background, and header image of your form.
Creating a Link to the Form
To be able to send the form via email or share it on social media, you’ll need a link to the form. Click on the “Send” button to create the sharing link. Select the “Link” tab and copy the short form link.
Testing Your Form
Use the form link you created to open the form in a new browser window. Test it by submitting your email address. Check your email, and you should receive a confirmation of your form submission. Go back to the form editor, and in the “Responses” tab, you should see a new response. You can save form submissions to a Google Sheet by clicking on the Google Sheet icon.
Inviting Participants to the Event
The next step is to invite participants to your event. One simple way to do this is to gather all your guests in a Google Sheet. Then, use the Rapid MailMerge add-on to send emails to all the guests. Here’s how:
- Open the Google Sheet where you have all your guests.
- If you don’t have the Rapid MailMerge add-on installed (open the Add-on menu in the Google Sheet and search for Rapid Mail Merge), install the add-on.
- Once installed, open Rapid MailMerge from the add-on menu.
- Compose your invitation and send an email to all the guests in the Google Sheet in one go. Don’t forget to include the link to your event registration form.
Following up with Registered Participants
Earlier, you enabled the registration of new sign-ups in a Google Sheet. This will come in handy when you need to coordinate the event. You can quickly send announcements using the Rapid MailMerge add-on directly from the Google Sheet.
Video Demonstration
Watch this quick demo video to help you build the form.
Now that you know how to create a Google Form for event registration, you can easily collect all the necessary information from your participants. Share the form, gather responses, and stay organized throughout the event planning process.
For more helpful tips and tricks, visit Crawlan.com. Happy event planning!
